Data Ready

La Trobe University

Grant applications

Data Ready
La Trobe University

Grant applications

Data Ready
La Trobe University

Grant applications

Data Ready

Sensitive data

  • The research data are not sensitive, confidential or subject toprivacy restrictions. De-identification is not required.
  • Project personnel, including transcribers, will sign non-disclosure agreements and be reminded that information in
    their possession (physical or digital) is their responsibility to keep safe, secure and confidential.
  • Transcribers will sign an agreement to ensure all their copies of the research data are destroyed securely at the end of the research project.
  • All project data will be stored securely and only authorised researchers will have access to it, on the condition that confidentiality is observed.
  • Sensitive data will be encrypted and only authorised personnel will have access to the [key/password].
  • Sensitive data will be password protected at the file-level.
  • During the project, sensitive data will not be emailed; it will be transferred amongst authorised external personal using an encrypted CloudStor account.
  • Personal administrative information, such as names and addresses, will be stored in a separate location to the research data, which will be organised by an ID number.
  • This data has been generated for a commercial client and as such is confidential. The de-identified data may be accessed only with the express permission of the client.
  • We have informed consent to share participant’s de-identified data on completion of the research project.
  • Data will be anonymised and the precision of the data reduced before archiving.
  • The research data can only be re-used in an aggregated de-identified format.
  • At the end of the retention period, confidential data will be destroyed. Files will be overwritten by a Government approved secure deletion software.
  • At the end of the retention period, confidential data will be securely deleted and the hard drive physically destroyed.
  • At the end of the retention period, confidential physical materials will be shredded and deposited in the University’s secure shredding bins.

See the sensitive data guide for more information.