RDM Planning

In the Data Collection section, describe the different types data that will be collected during the research

 

Non digital data:

Physical data

e.g. Notes taken from focus groups

Observations of behaviour

Biospecimens

Any biological material obtained from a human

For advice on biospecimen collection methods, please contact Biosafety

Physical specimens or artefacts or archival material

e.g. Preserved human tissue

 

Digital Data:

Digital

e.g. collected via surveys, online platforms

See recommended collection methods

Data will be collected by a REDCap survey, and be stored as spreadsheets

We will use platform X to collect the data. This platform is hosted in Australia and their security and privacy policy is here.

Audio-Visual

e.g. interviews conducted via Zoom

See recommended collection methods

Interviews will be conducted via Zoom

 

Will data collected include:

Personal information

Data which relate to a living individual who can be identified.

Sensitive information

Data that can be used to identify an individual, species, object, or location that introduces risk of discrimination, harm, or unwanted attention

Health information

Data that includes health information about an individual (living or dead)

Indigenous information

Comprises of data, knowledge, and information that relate to Indigenous Peoples at both the individual and collective level, including data about lands and environment, people, and cultures.
For more information and resources go to Australian Research Data Commons (ARDC) website https://ardc.edu.au/resource/indigenous-data/

 

 

Is my data identifiable re-identifiable, or non-identifiable?

The National Statement for Ethical Conduct in Human Research states:
 

"The National Statement does not use the terms ‘identifiable’, ‘potentially identifiable’, ‘reidentifiable’, ‘non-identifiable’ or ‘de-identified’ as descriptive categories for data or information due to ambiguities in their meanings. Re-identification and de-identification are best understood as processes that change the character of information."
 

For any questions about the identifiability of your data, please contact ;Human Ethics.

 

Use of Artificial Intelligence (AI)

Will AI be used in:

Data collection

e.g. the use of tools such as https://elicit.com or https://consensus.app/

Data pre-processing

e.g data augmentation, imputation, transformation that expands of improves the quality of the datasets/metadata

Data analysis and/or research documentation

e.g. using ChatGTP for thematic analysis, using MS Copilot for data visualisation

 

 

In the Data Storage and sharing section, describe where data will be stored

 

Non-Digital Data:

Physical data

e.g. notes taken with pen and paper

Data will be stored in a locked filing cabinet in the LEO building, Bundoora campus, room 2.06

Biospecimens

Any biological material obtained from a human

For advice on biospecimen storage methods, please contact Biosafety

 

Digital Data:

Digital

e.g. collected via surveys, online platforms

See recommended storage

Data will be downloaded from the REDCap platform and stored on the Online Research Notebook

Data will be stored on the Research Drive R/PROJECT-KAY . Data will be transferred to external collaborators using the AARNet FileSender tool.

Audio-Visual

e.g. recordings using phones; interviews conducted via Zoom

See recommended collection methods

Interviews will be conducted via Zoom
Once transcribed, the data will be stored on LTU Research DataSpace (RDS)

 

What type of conditions / restriction to access apply?

Encryption means to scramble a message in such a way that only the people who are meant to read it can do so. Encryption works by both people making use of a secret 'key' that only they know (or at least their computers know). The original message is mixed in with the key to create a secret message. 

Authentication  A form of system control that checks to see if a user's credentials match the credentials in a database of authorized users or in a data authentication server

Password  A password only known to people who have access to the data

For any questions about protecting your data, please contact IS.

 

How long do I need to retain data for?

• Undergraduate assessment: 1 year
• Research: 5-years post publication date
• Research with Health information: 7 years post-publication
• Clinical trials: 15 years post-publication
• Indefinitely:  Please note that you may need to explain why you wish to keep your data indefinitely for Human Ethics applications

NB - The minimum retention period for any data collected from or about children or young people commences when those participants attain adulthood

For any questions about retention periods please contact ;Human Ethics.

 

At the end of project the data will be:

Published

Will the data be made available, and if so where will it be published?

Retained for future research

How and where will the data be stored/retained or be made available to other researchers?

Destroyed

How will data be securely destroyed?

• Non digital data:
  • Physical data – physical information will be shredded and disposed of in a secured document bin.  
  • Biospecimens – For advice on biospecimen disposal methods, please contact Biosafety
• Digital data:
  • Digital data - destruction of electronic data should be done following consultation with ICT and in accordance with ICT protocols, to make sure the information is permanently deleted and cannot be retrieved.