Data Ready

La Trobe University

Grant applications

Data Ready
La Trobe University

Grant applications

Data Ready
La Trobe University

Grant applications

Data Ready

Data access

How data can be accessed

  • All DNA and RNA sequence data will be submitted for publication to the European Nucleotide Archive.
  • All research outputs and research data related to this project will be deposited in Research Online, La Trobe’s open access institutional repository.
  • In consultation with the project team, La Trobe's Library Research Team will create and publish a publicly accessible metadata record, which will describe the dataset and also provide information regarding access to and re-use of the research data, where possible, subject to de-identification of sensitive data, copyright and licensing arrangements.
  • Research Online enables wide dissemination, discoverability and data citation via search engines including Google and Research Data Australia. This is facilitated by the use of persistent unique identifiers (including DOIs) and the application of appropriatemetadata standards.
  • A metadata record for the project’s data set will be made available via Research Data Australia. This record will include a DOI to allow for data citation.

When data can be accessed (embargo periods)

  • The data will be embargoed for one year following completion of the project.
  • The dataset will be openly available after an embargo period, to allow for the publication of journal articles related to the research data.
  • During the embargo period, requests for access to the research data will be mediated and considered on a case by case basis by the Principle Investigator.
  • Requests for access to the research data will be mediated by a link to contact the Principle Investigator on the metadata record.

Issues to consider regarding data access

Access requirements ask you to consider how other people will be able to discover your data. Think about:

  • How will access be provided?
    • Open Access (OA) is ‘strongly encouraged’ by the ARC and NHMRC.
    • The Australian Code for the Responsible Conduct of Research mentions “appropriate access" by the research community.
    • If not OA, why not? Provide a rationale (see sensitive data guide).
    • Maybe parts of the data, like a summary, can still be open.
    • Visit AusGOAL’s Open Formats page to understand good formats for data publication.
    • Mediated or authorised access: ask people to request access to your data
  • When will access be provided?
    • After the project’s complete, after publication, after an embargo period?
  • Where will access be provided from?
    • Data Repositories:
      • Are strongly encouraged as a way to provide appropriate access to data
      • Repositories can be institutional or discipline-specific
      • There are many recommended and registered repositories
      • Visit the Choosing a repository for your data page for more details
    • Discipline-specific Repositories:
      • Genomics researchers may submit their data to the European Nucleotide Archive, a repository that collects the nucleotide sequencing information from around the world
      • Other disciplines may not require data to be deposited, but choosing an appropriate repository may increase the likelihood of data being discovered and the research cited.
  • Institutional Repositories:
    • La Trobe’s institutional repository is called Research Online.
    • Research Online helps researchers to comply with funding requirements related to sharing and management of research data in a number of ways including description, access, dissemination, discoverability, persistent identifiers and data citation.

See the sharing and publishing data guide for more information.