Editing academic profiles

Your profile is edited in My Publications.

Any changes made to your profile in My Publications are shown in the Academic Profiles system the next day.

 

To edit your profile: 

Login to My Publications using your La Trobe login ID and password. If you have trouble logging in, you can get help in Research support.

Once you are logged in, you are able to make the following changes.

 

Note: You will need ideas on what you want to say about yourself and your research. This will show as the biography in your profile.

Steps:
  • Login to My Publications as above.
  • Select the “Edit your profile” button underneath the image, or from the Menu; select the Menu tab > My Account > Profile > Edit profile.
  • In the Overview section, select the yellow pen icon underneath the “Overview” heading to open the editing box.
  • Add your Biographical details. Do not use HTML to format your text, or create links to websites. See the how to ' Link to websites' section below for that.
  • Once you have completed your biography, click the green check mark. To abandon your changes, click the red X.

Note: tags available - Research Focus Areas, Expertise, and Available for expert consultancy / media comment / student supervision.

Steps:
  • Login to My Publications and press Edit profile as required.
  • Scroll down to tag of choice e.g. Expertise.
  • Beside the heading of the tag is a question mark (on a grey background) and a yellow pen icon. Select the yellow pen icon to open the dialogue box. (The question mark offers a description when the mouse hovers over it.)
  • In the Search box, type in the characters to search for the words that describe your interests.
  • Select (click) from the returned selection to include in your profile.
  • Repeat as appropriate.
  • Select “Save” (lower right corner) to keep your choices, or choose the red X, upper right corner, to NOT save your choices.
  • Note: if nothing has been changed the Save button remains inactive (greyed out).

Note: you will need to have previously selected tags in the profile.

Steps:
  • Login to My Publications and press Edit profile as required.
  • Scroll down to tag of choice e.g. Fields Of Research (if necessary).
  • Beside the heading of the tag is a question mark (on a grey background) and a yellow pen icon. Select the yellow pen icon to open the dialogue box. (The question mark offers a description when the mouse hovers over it.)
  • On the right of the screen newly opened window are the existing choices. Select the topic to be removed by clicking on it.
  • Repeat as appropriate.
  • Select “Save” (lower right corner) to keep your choices, or choose the red X, upper right corner, to NOT save your choices.
  • Note: if nothing has been changed the Save button remains inactive (greyed out).

Note: you will need to have the URL for the link.

Steps:
  • Login to My Publications and press Edit profile as required.
  • Scroll down to Web addresses and Social Media.
  • Click on the link “Add a web address”.
  • Select the type of web link for the Drop down list.
  • Key in an optional Label that will appear in the profile on the website. If the label is left blank, then the chosen Type is displayed as the label.
  • Type in the URL (copying and pasting the URL from the actual website is recommended as it is less error prone). Once completed adding the URL, click the green check mark. To abandon your changes, click the red X.
  • Once added, the links will display beneath the Contact Information on the front summary page of your profile.

Note: you will need an appropriate high resolution image available. File size must be less than 6 MB; image size should be bigger than 180 x 180 pixels. (Note: a picture can be cropped if required in My Publications.)

Steps:
  • Login to My Publications and press Edit profile as required.
  • In the image area, click on the link “Manage photo”.
  • Browse your computer (or network) for your chosen photo or drag photo into the space.
  • The uploaded picture then displays. In the uploaded Picture pane, using the mouse click and drag the little blue squares to resize the photo. Click within the box bounded by the thin blue lines to drag the box to centre (crop) the image. The resultant image is previewed on the right.
  • When the image is appropriately defined, press the blue “Save” button to save your changes, or the red X in the top right hand corner to abandon changes.
Note: only Committee Membership, Distinction, Event Administration, Event Participation, Fellowship and Membership will be included in the Academic Profiles system. The remaining professional activities will only appear in the system generated CV, as applicable.

 

Steps:
  • Login to My Publications and press Edit profile as required.
  • From the Navigation bar, select Professional Activities or scroll down to the Professional Activities section of the page.
  • Select the blue link “Manage Professional Activities”.
  • To Add a Professional Activity click the down icon to display the drop down list (near the top right hand corner, in the white space),
  • Select a Professional Activity from the list (e.g. Add a new membership).
  • Type in the Institution text box, the name of the institution. The system will try to match your institution as you type. Once you have a match, select it. If there isn’t a match a new institution can be created, by providing the details in the form.
  • Supply (as a minimum) the information marked with a red asterisk.
  • Click the “Add” button.
  • Press the blue “Save” button

Note: only course Developed and Course Taught will be included in the Academic Profiles System. The remaining professional activities will only appear in the system generated CV.

Steps:
  • Login to My Publications and press Edit profile as required.
  • From the Navigation bar, select Teaching Activities or scroll down to the Teaching Activities section (near the bottom) of the page.
  • Select the blue link “Manage Teaching Activities”.
  • Or from the Menu tab select “Teaching Activities”.
  • To add a Teaching Activity:
  • Near the top right hand corner (in the white space), click the down icon to display the drop down list beside the text “Add a new teaching activity”.
  • Select a Teaching Activity from the list (e.g. Add a new course developed).
  • Type in the Course title text box, the name of the course.
  • Add any additional co-developers (within La Trobe University).
  • Select a ‘Date first taught’.
  • Note: These two fields (Course title and Date first taught) are required as a minimum.
  • Type in other information as appropriate.
  • Press blue “Save” button.

Note: follow the steps below if you have a research output / publication in My Publications that you do not want visible on your Academic Profile. If you are not the only author, the publication will still appear in Academic Profiles for the other authors - your name will also appear beside it but it will not link to your profile. If all authors agree to hide the publication and perform the below steps it will no longer display.

Steps:
  • Login to My Publications.
  • Go to the publication in question.
  • Click on the 'eye' icon to hide the publication.
  • Repeat for any other publications you want hidden.

Note: you will need to have a completed an overview / bio that is suitable for a CV – See how you can 'Edit Your biography' above if required.

Steps:
  • Login to My Publications and press Edit profile as required.
  • Near the top Right corner, select the button “CV and Reports”
  • The dialogue box offers a choice of downloading as a PDF or a Word document. Make your choice as appropriate, by checking the icons. The PDF is the default.
  • Press “Download as PDF” (if PDF is selected) or “Download as Word document” (if the Word icon selected).
  • Note: if you save the document as a Word document, you can then edit it to add material not captured by My Publications, or remove items as required.
  • Choose where to save the file (e.g. Desktop, or Download folder, somewhere where you can locate it) and save the file.

Note: You will need a completed CV in PDF format and a OneDrive account. (This also works for Dropbox, but the steps are slightly different.)

Steps:
  • Login to My Publications and press Edit profile as required.
  • (The following are instructions for Windows users).
  • Create a folder in OneDrive.
  • Create your CV. See – the 'Create a CV' steps above if required.
  • Save it as a Word document and edit it as appropriate.
  • Once you have edited it, save it as a PDF in the new CV folder you just created.
  • Using the windows file manager, navigate to the folder with the newly saved CV in it. Right click on the file and select “Share” with the OneDrive icon.
  • In the new dialogue box, from the drop down list, select “Anyone” and uncheck Allow Editing. Click Apply.
  • In the next window, select the “Copy Link” icon.
  • Press the blue Copy button which copies the link to the windows clipboard. Close the window.
  • Log into My Publications.
  • Scroll down to Web Addresses and Social media. See – the how to 'Link to websites' steps above.
  • Select “Other” (for Type). Select Label and type in a label. This is what will display on the website (suggest Static – CV), and in the URL, paste the copied link.
  • Once completed adding the URL, click the green check mark. To abandon your changes, click the red X.