FAQs

Getting started

You can view your Academic Profile at https://scholars.latrobe.edu.au.

You can edit your new profile by logging into My Publications and clicking on 'Edit your profile'.

Alternatively, if you are on the Academic Profiles system, there is a 'LOGIN' button at the top of your profile page, which links to My Publications. Further system instructions can be found on the intranet.

 

Profile photos

The University supplied photo sessions have now finished.
Yes - this can be done via My Publications. Go to 'edit your profile' - 'Manage photo' then browse your computer / Network to select the picture or drag the photo into the space, then press 'save'. The image size should be bigger than 180 x 180 pixels, and the file size must be less than 6MB. Further information on uploading a picture can be found in Editing academic profiles - Upload a picture.

 

Biographical information

There are no options for changing your name, department or title in My Publications. The HR record is the source of this information, and so changes must be made to the HR system for the data to then be included in My Publications, and subsequently display in your profile.

Information from the HR system is fed into My Publications on a weekly basis. It may take up to 10 days for any changes to flow through to the Academic Profiles system.
Only the degrees entered in My Publications are displayed in the Academic Profiles system. To add your qualifications, log into My Publications, and click 'Edit your profile'. Scroll down to Education and click 'Add a degree', and complete the dialogue box.

Note: Any changes made in My Publications will take up to 24 hours to be reflected in your profile.
The Academic Profiles system only lists the courses you input into My Publications.

Note: Only 'Courses taught' and 'Courses delivered' are displayed in your profile.
Yes - provided your name is on the Graduate Research School's Supervisor Register.
For assistance in writing the Biographical section of your profile you can speak with your supervisor, or repurpose material you have written for other sites such as LinkedIn. The RED (Research Education and Development) team have also created an online Digital Academic Module to assist Graduate Researchers, ECRs and all researchers in creating and managing their digital profile. Library Research Support can also provide you with exemplar profiles and additional support. Contact us using the Research support page.

 

Grants and contracts

The Grants section of the profile displays grants that have been uploaded directly from Research Master; grants information is edited in Research Master by the Research Office.
From 2007 to 2013, only La Trobe lead ARC or NHMRC grants listed in Research Master have been uploaded.

Grants started prior to 2007 will not be displayed.

Only grants entered into Research Master (i.e. a RAS was completed) will show.

If the project was categorised as a Research Contract in the Research Master system it won’t show in your Grants list. These will be added to profiles (pending confidentiality check).

If there are still negotiations around agreements for the grant, such as multi-institutional agreements with external collaborators, the grant won't show yet. Once these are finalised, the grant will be officially ‘executed’ in the system, and will be displayed in your profile.
As the information is coming directly from Research Master, this is where the changes will need to be made. Requests for corrections (to collaborators or team not listed correctly, title wrong, incorrect dates, etc.) will need to be sent via email to libraryresearchsupport@latrobe.edu.au. Details to include in your request are: description of issue / request, project title, (Research Master) project number, and grant number if you know it.
This will need to be actioned directly in Research Master - please send your request via email to libraryresearchsupport@latrobe.edu.au. Details to include in your request are: description of issue / request, project title, (Research Master) project number, and grant number if you know it.
Contracts will be made available in your profile in the Phase two release expected in August 2018, pending confirmation that these contracts are not required to be kept confidential.
Postgraduate scholarships and student grants/contracts will not be displayed in profiles until Phase two, which is expected to occur in August 2018.
Your profile listing for grants and contracts will only display La Trobe staff. If you wish to list the external collaborators, you can include these in your biography.
Please email libraryresearchsupport@latrobe.edu.au with your request. Details to include in your request are: a description of issue / request, the project title (Research Master) project number, and a grant number if you know it.
Yes - please email libraryresearchsupport@latrobe.edu.au and include the following details in your request: a description of issue / request, project title, the (Research Master) project number, and a grant number if you know it.
At this stage we are not listing the amounts awarded. This is an interim system until PRIME is up and running; at which point this decision will be reassessed.

Unfortunately there are system limitations that prevent this: the data for grants in the Academic Profiles feeds from Research Master, and this data is also used for other purposes, such as reporting to Government on our research. So we’re unable to add in research that was wholly funded and conducted elsewhere. If you transferred the project here at any point then it should be in the system already, if it isn’t then please contact the Library using the links under Research support in this guide.

Otherwise, you can add in the information to the biography section of your profile.